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GENERAL INFORMATION AND SPECIFICATIONS FOR PROSPECTIVE CONTRACTORS SUBMITTING QUALIFICATIONS AND PROPOSALS FOR CONTRACT FOR POSITION OF BOROUGH ENGINEER

I. Invitation to Submit Qualifications and Proposal.

The **Borough of West Wildwood** is requesting qualifications and proposals from individuals and/or firms for a contract for either a **one-year appointment or a three-year appointment** for **Borough Engineer**, pursuant to N.J.S.A. 40A:9-140[cite: 3, 4]. The solicitation is through a fair and open process in accordance with N.J.S.A. 19:44A-20.5, et. seq[cite: 4, 5].

II. Submitting and Delivery of Qualifications and Proposals.

Qualifications and proposals must be submitted on or before **December 23, 2025**[cite: 7]. They may be submitted either by mail or in person by the prospective contractor or his agent[cite: 7]. Proposals must be enclosed in a **sealed envelope** plainly marked “**Qualifications and Proposal for Borough Engineer Contract**” and must also include the name and address of the prospective contractor[cite: 8, 9].

III. Time and Place for Acceptance of Qualifications and Proposals.

The West Wildwood Borough Clerk is authorized to receive all qualifications and proposals[cite: 11].

All sealed proposals must be submitted to:**Borough Clerk, Borough of West Wildwood**701 W. Glenwood Avenue, West Wildwood, New Jersey, 08260 [cite: 12]

The submission deadline is **December 23, 2025, at 10:00 a.m., prevailing time**[cite: 12]. No proposal will be received after the designated time[cite: 14].

IV. Contract Description; Qualifications; Proposal.

a. Contract Description.

The Borough Engineer shall perform all services customarily performed by an Engineer of a Borough the size of West Wildwood (accounting for permanent and seasonal population)[cite: 16].

Such services include, but are not necessarily limited to, the following[cite: 17]:

Prepare feasibility studies as requested by the Borough[cite: 19].
Perform all necessary field work and prepare drawings and surveys for Borough capital improvement projects[cite: 20].
Prepare plans and specifications for public bidding and to describe the work to be performed by the contractor[cite: 24].
Assist the Borough in preparing necessary applications/permit forms for submission to proper governmental agencies[cite: 26]. *The Borough Engineer is not responsible for any failure to issue, delay, or conditions imposed by such governmental agency*[cite: 27].
Assist the Borough in the receiving, analyzing, and tabulation of bids with recommendations[cite: 28].
Compile sets of contracts, obtain performance bond and signatures, and forward contracts to the Borough for approval[cite: 29, 30].
Furnish observation of work as to **progress and general quality**[cite: 31]. *However, the Borough Engineer is NOT responsible for supervising the contractors, overseeing their means/methods, job site safety, or their failure to properly perform their work*[cite: 32].
Review and approve or disapprove shop drawings only for the limited purpose of checking for the **design concept**[cite: 33]. This review does not determine the accuracy of details (dimensions, quantities) or constitute approval of safety precautions[cite: 34, 35].
Report on contractor’s change order requests, submit recommendations, and prepare change orders as approved[cite: 36].
Prepare and submit **monthly certificates for interim payments** and a **final certificate** stating that, based on observations, the Contractor performed in accordance with the plans, specifications, and change orders[cite: 37, 40].
Furnish **full time resident inspection** if authorized, consisting of: (1) reporting on progress and noting observed defects, deficiencies, or unnecessary delays (without guaranteeing the work)[cite: 41]; and (2) approving of materials and equipment furnished[cite: 42].
Furnish copies of plans and specifications: One set for Borough during bidding[cite: 45], three sets to City for preparing contracts[cite: 47], and two sets to State and/or Federal Agencies for approvals[cite: 49]. All other copies must be furnished at cost of reproduction[cite: 50].
Attend Borough meetings when contractor’s proposals are to be accepted[cite: 51].
Perform other planning services upon authorization, including hydrographic surveys, property surveys, easement surveys and descriptions, and assisting with litigation or negotiation[cite: 52, 53].
Maintenance of all Borough maps[cite: 70].

b. Qualifications.

The contractor must possess all required **State of New Jersey licenses or certifications**[cite: 71]. The Borough Engineer must be a **duly licensed professional engineer** in New Jersey in accordance with N.J.S.A. 45:14A-1, et. seq[cite: 72, 73]. Resumes or curricula vitae of all individuals performing services must be submitted with the proposal[cite: 74].

c. Proposal.

The proposal must **clearly set forth the proposed financial compensation**[cite: 75].

A PROPOSED CONTRACT SHALL BE SUBMITTED WITH THE CONTRACTOR’S PROPOSAL. THE BOROUGH RESERVES THE RIGHT TO AUTOMATICALLY REJECT ANY PROPOSAL THAT FAILS TO COMPLY WITH THIS REQUIREMENT[cite: 76, 77].

V. Selection Process & Award of Contract.

Proposals will be reviewed by a committee (Borough Administrator, one Commissioner, and Borough Solicitor) and evaluated on the basis of the most advantageous, considering price and other factors[cite: 78, 79].

Evaluation Factors:

Experience and reputation of the prospective contractor in the field[cite: 83].
Knowledge of the Borough of West Wildwood and issues unique to it[cite: 84, 85].
Availability to accommodate any required meetings[cite: 86, 87].
Compensation proposal[cite: 90].
Other factors demonstrated to be in the best interest of the Borough[cite: 91, 92].

The Board of Commissioners may award the contract on or about **January 2, 2026, by resolution**[cite: 96].

VI. Obligation of Prospective Contractor.

The contractor is presumed to have read and be familiar with the contents of both the Notice of Availability and this document[cite: 97]. Failure to examine either document does not relieve the contractor from any obligation[cite: 98].

VII. Investigation of Qualifications.

The Borough may make necessary investigations to determine responsibility, and the contractor must furnish all requested information[cite: 99]. The Borough reserves the right to reject any proposal if the investigation fails to satisfy them that the contractor is properly qualified[cite: 100].

VIII. Signing of Proposal Documentation.

The documentation must be signed by the individual or on behalf of the entity to be bound by the contract[cite: 101].

IX. Mandatory Certifications.

a. New Jersey Business Registration Certificate (BRC)

Contractors must provide a copy of their BRC **prior to award** of a contract[cite: 105]. It is **strongly recommended** that a copy is included with the proposal submission[cite: 106, 110].

b. Ownership Disclosure Statement

Required by N.J.S.A. 52:25-24.2[cite: 112, 113], setting forth the names and addresses of all stockholders/partners/members who own **10% or more interest**[cite: 113]. A form is annexed[cite: 114].

c. Disclosure of Investment Activities in Iran

Required by P.L. 2012, c.25 and N.J.S.A. 40A:11-2.1[cite: 116], certifying that the entity is **not** on the N.J. Treasury’s “Chapter 25 List” of entities engaging in prohibited investment activities in Iran[cite: 116]. A Certification is annexed[cite: 117].

d. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Required by N.J.S.A. 52:32-60.1, et seq.[cite: 118], indicating whether the Vendor is engaged in prohibited activities in Russia or Belarus[cite: 233]. The Department of the Treasury may impose sanctions or seek debarment for violations[cite: 120, 234]. A Certification is annexed[cite: 121].

X. Miscellaneous.

a. The Borough reserves the right to award the contract using **non-fair and open procedures** (N.J.S.A. 19:44A-20.5, et. seq.) if deemed in the Borough’s best interests[cite: 126, 127, 128].
b. All contracts shall be governed by and interpreted in accordance with the **Laws of the State of New Jersey**[cite: 130].
c. For additional information contact: Donna L. Frederick, Administrator, at 609-522-4845[cite: 134, 137].

XI. Proposal Documents Checklist.

Prospective Contractors are required to submit all of the following documents[cite: 139]:

Proposal in the form described above[cite: 140].
Ownership Disclosure Statement[cite: 141].
Disclosure of Investment Activities in Iran[cite: 142].
Certification of Non-Involvement in Russia and Belarus[cite: 143].
Resume’s or curricula vitae of all individuals who will perform services under the contract.
Proposed contract[cite: 145].
New Jersey Business Registration Certificate (Prior to award of contract)[cite: 144].

Where a form is provided, prospective contractors must **utilize the form supplied, and substitutions will not be accepted**[cite: 146]. Extra pages must be attached if more space is needed[cite: 147].

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43) [cite: 152]
This statement must be completed, certified to, and included with all bid and proposal submissions[cite: 153]. **Failure to submit the required information is cause for automatic rejection of the bid or proposal**[cite: 154].

Name of Organization:
Organization Address:

Part I: Check the box that represents the type of business organization[cite: 157]:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV) [cite: 158]
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV) [cite: 163, 165]
For-Profit Corporation (any type) [cite: 164]
Partnership [cite: 164]
Limited Liability Company (LLC) [cite: 165]
Limited Partnership [cite: 170]
Limited Liability Partnership (LLP) [cite: 171]
Other (be specific): [cite: 172]

Part II: 10% or Greater Ownership Disclosure [cite: 173]

The list below contains the names and addresses of all stockholders/partners/members who own 10 percent or more of its stock or interest[cite: 175]. (COMPLETE THE LIST BELOW IN THIS SECTION) [cite: 176]

OR No one stockholder/partner/member owns 10 percent or more of its stock or interest[cite: 179]. (SKIP TO PART IV) [cite: 180]

(Please attach additional sheets if more space is needed) [cite: 181]

Names and Addresses of 10% or Greater Owners
Name of Individual or Business Entity [cite: 182]	Home Address (for Individuals) or Business Address [cite: 182]

Part III: Disclosure of 10% or Greater Ownership in the Stockholders, Partners or LLC Members Listed in Part II [cite: 184]

If a bidder has a direct or indirect parent entity which is publicly traded, ownership disclosure can be met by providing links to the website(s) containing the last annual federal SEC or foreign equivalent filing that lists each person holding a 10% or greater beneficial interest in the publicly traded parent entity[cite: 185].

Website (URL) containing the last annual SEC (or foreign equivalent) filing[cite: 188]:

Page #’s[cite: 189]:

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding entity listed in Part II (other than publicly traded parent entities)[cite: 190]. Disclosure must continue until every noncorporate stockholder, individual partner, and member exceeding the 10% ownership criteria has been listed[cite: 191, 192].

Tiered Owners
Stockholder/Partner/Member and Corresponding Entity Listed in Part II [cite: 193]	Home Address (for Individuals) or Business Address [cite: 193]

Attach additional sheets if more space is needed[cite: 192].

Part IV: Certification [cite: 194]

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete[cite: 195].

I acknowledge[cite: 196, 197, 198]:

I am authorized to execute this certification on behalf of the bidder/proposer.
The Borough of West Wildwood is relying on this information and I am under a continuing obligation to notify the Borough in writing of any changes.
I am aware that it is a criminal offense to make a false statement or misrepresentation, which can subject me to criminal prosecution and permit the Borough to declare any contract void and unenforceable.

Full Name (Print)[cite: 200]:

Title[cite: 200]:

Signature[cite: 200]:

Date[cite: 200]:

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

N.J.S.A. 52:32-55 et seq. [cite: 202]

Part 1: Certification [cite: 206]

INSTRUCTIONS: COMPLETE PART 1 BY CHECKING EITHER BOX[cite: 208]. The Chapter 25 list must be reviewed prior to completing the below certification[cite: 211].

Check One Option:

I certify, pursuant to Public Law 2012, c. 25, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate thereof is listed on the N.J. Department of the Treasury’s Chapter 25 list[cite: 215, 216].

I will skip Part 2 and sign and complete the Certification in Part 3 below[cite: 216].

OR I am unable to certify as above because the person or entity and/or a parent, subsidiary, or affiliate thereof is listed on the N.J. Department of the Treasury’s Chapter 25 list[cite: 218].

I will provide a detailed, accurate and precise description of activities in Part 2 below and sign and complete the Certification in Part 3[cite: 219].

Part 2: Additional Information [cite: 220]

PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES [cite: 222]

Part 3: Certification of True and Complete Information [cite: 223]

I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete[cite: 224]. I attest that I am authorized to execute this certification[cite: 225].

ACKNOWLEDGEMENT: I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, which can make the contract(s) void and unenforceable[cite: 227].

Full Name (Print)[cite: 228]:

Title[cite: 230]:

Signature[cite: 229]:

Date[cite: 231]:

CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (P.L. 2022. c. 3) [cite: 233]

CERTIFICATION [cite: 236]

I, the undersigned, certify that I have read the definition of “Vendor” below, reviewed the Department of the Treasury’s list of Vendors, and certify[cite: 237]:

Check the Appropriate Box[cite: 244]:

That the Vendor is not identified on the Department of the Treasury’s list of Vendors engaged in prohibited activities in Russia or Belarus[cite: 245].

OR I am unable to certify as to “A” above, because the Vendor is identified on the Department of the Treasury’s list[cite: 246].

OR I am unable to certify as to “A” above, because the Vendor, though not identified on the list, is engaged in prohibited activities in Russia or Belarus[cite: 247].

Description of Prohibited Activity (Attach Additional Sheets If Necessary) [cite: 248]

Signature of Vendor’s Authorized Representative[cite: 249]:

Print Name and Title of Vendor’s Authorized Representative[cite: 250]:

Vendor’s Name[cite: 251]:

Date[cite: 254]:

Vendor’s Address (Street Address)[cite: 252]:

Vendor’s FEIN[cite: 255]:

Definitions [cite: 259]

‘Vendor’ [cite: 260]: (1) A natural person, corporation, limited partnership, etc[cite: 260]; (2) Any governmental entity or instrumentality[cite: 261]; or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control[cite: 262].
‘Engaged in prohibited activities in Russia or Belarus’ [cite: 263]: (1) Companies with direct equity share from the Government of Russia or Belarus; (2) Having business operations commencing after the effective date of this act that involve contracts with or the provision of goods or services to the Government of Russia or Belarus; (3) Being headquartered in Russia or having its principal place of business in Russia or Belarus; or (4) Supporting, assisting or facilitating the Government of Russia or Belarus in their campaigns to invade Ukraine[cite: 263].